Team offsite invitations
A day out or a long weekend away — one link with the plan, the location and every person's replies.
Free to design · $4.99 to publish · Guests RSVP without an account
An offsite asks more of people than a regular meeting: they need to block the date, sometimes travel, and tell you what they can and can't do. That's a lot of questions for a calendar invite to carry.
An online invitation holds the agenda, the location and the RSVP form together, so you collect dietary and accessibility needs up front and see who is still undecided.
Team Offsite invitation templates
Start from one of these designs. Your event name, date and place fill in automatically, and you can change the fonts, colors and animations in the designer.
What to include on the invitation
- ✓The purpose of the offsite, in a sentence
- ✓Dates, arrival time and the location
- ✓A rough agenda — what's work and what's free time
- ✓Travel, lodging and cost-coverage notes
- ✓RSVP deadline and the organizer to ask
Invitation wording ideas
“Team offsite: strategy in the morning, activities in the afternoon. Friday, September 24, 9:00 AM at Lakeside Lodge. Please share any dietary or accessibility needs.”
“Three days to plan the year and get to know each other. Travel is covered. Let us know your arrival time when you RSVP.”
“Our first in-person week together. Save the dates and tell us your travel plans below so we can book rooms in time.”
Made for team offsite hosts
Needs collected up front
Ask for dietary and accessibility needs in the RSVP form and read each answer beside the reply.
Co-hosts across teams
Share management with team leads or office managers so planning isn't one person's job.
Reminders and an export
Remind people who haven't replied, and download every response as CSV for travel and lodging bookings.
Team Offsite invitation FAQ
How far ahead should a team offsite invitation be sent?
Six to eight weeks is typical, and earlier if people need to travel. A save-the-date can reserve the dates while the agenda comes together.
Can I add travel or lodging questions to the RSVP?
Yes. Add your own questions, such as arrival time or room preferences, and read the answers beside each reply.
How much do online team offsite invitations cost on EzyEvite?
Designing and previewing is free. Publishing an evite costs $4.99 once and includes your invite link, unlimited RSVPs and free email invitations to your whole guest list. Text invitations are $0.10 each (US and Canada). If you host often, Unlimited is $14.99 a month. New hosts may also see a welcome offer.
More invitation ideas
Ready to send your team offsite invitation?
Design it free, preview everything, and publish for $4.99 when it's ready.
Start designing →